X-TRACKING FOR MEDICAL DEVICES

Hospitals are faced with challenges concerning lack of medical devices, lack of overview of thousands of devices and quality of service issues which impact patient safety.

X-Tracking™ is a real-time tracking solution enabling full visibility on the location medical devices and their status. Finding medical devices is faster, Devices are utilized more and compliancy issues are minimized.

BED TRACKING
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MEDICAL DEVICES TRACKING
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STERILE GOODS TRACKING
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SAFETY EQUIPMENT TRACKING
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ITEM LOCALISATION ENGINE
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X-TRACKING
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CAN YOU RELATE TO ONE OR MORE OF THESE CHALLENGES ?

– Spending too much time searching for medical devices
– Lack of medical devices in departments and hoarding as a result
– Lack of overview of the thousands of medical devices and their status
– Overdue maintenance dates leading to compliance issues
– Medical physics department struggling to keep up providing service

X-TRACKING – MEDICAL DEVICE TRACKING IN HOSPITALS

X-Tracking™ supports real-time tracking of thousands of medical devices and other assets with different configurations of hardware and software components and tracking technologies.

Medical devices solutions are based on four main components:

– The X-Tracking front-end application

– Backend engine and integration layer

– Tag

– Tag reader

Regulatory compliance

Patient safety

Efficient equipment usage

Full visibility

X-Tracking - Frontend

X-Tracking™ is the real-time frontend tracking solution capable of tracking medical devices through workflow and logistic processes. The X-Tracking frontend shows tracking information for medical devices to hospital staff, provides search features and features to change status of medical devices and create events.

The X-Tracking frontend consists of the following applications: X-Tracking Web Application, X-Tracking HHT Android App, X-Tracking MDCC Windows App.

In X-Tracking™ hospital staff can easily search for all types of medical devices by just typing part of a name and location. Staff can search across all types, names, status, locations in X-Tracking™. The search result contains; last seen location, name, status, type, and any highlighted notifications.

Contact us if you would like a demo of our solution

The X-Tracking HHT Android App is also used in the process of mounting RFID labels on medical devices and ensure RFID data matches device master data.

The X-Tracking MDCC Windows App reads RFID tags on medical devices and locates them to a selected location. The X-Tracking MDCC Windows App automatically shows the medical devices with relevant master data and potential alerts e.g. PPM date due.

TAG READING HARDWARE

The RFID label is read by RFID antennas installed at logistic choke points throughout the hospital. At each choke point, the medical device automatically changes location in X-Tracking when passing through the choke point. If configured in X-Tracking, the medical device also automatically changes status, e.g. an infusion pump leaving a depot changes status to ‘In Use’ and an event is created for the infusion pump.

The RFID label is also read by mobile RFID Handheld Terminal or Mobile Data Capture Cart in areas that are not covered by a choke-point RFID reader.

MEDICAL DEVICE TAGS

Due to very large numbers, often +50.000 medical devices and other important assets in a hospital, medical devices are tagged with low-cost RFID labels, as passive RFID is the most affordable technology in this case. One RFID label is mounted on each medical device in a position, where it can be easily read by ceiling mounted RFID antennas and RFID Handheld Terminals. The RFID labels are PET coated to withstand regular disinfection and washing. The RFID label is programmed with a GIAI code and displays a GIAI barcode and human readable text. Logo and contact information can also be added.

For some medical devices, hardcase passive RFID tags are mounted on metal surfaces or to endure harsher washing and cleaning processes.

 

The RFID label is read by RFID antennas installed at logistic choke points throughout the hospital. At each choke point, the medical device automatically changes location in X-Tracking when passing through the choke point. If configured in X-Tracking, the medical device also automatically changes status, e.g. an infusion pump leaving a depot changes status to ‘In Use’ and an event is created for the infusion pump.

The RFID label is also read by mobile RFID Handheld Terminal or Mobile Data Capture Cart in areas that are not covered by a choke-point RFID reader.

LYNGSOE LIVE LOGISTICS™ - BACKEND AND INTEGRATION

Lyngsoe LIVE Logistics manages and handles data consolidation of tag readings from all medical devices, processing of data captured from barcodes and RFID labels. It handles location management and location master data.

Lyngsoe LIVE Logistics manages a trace database and provides validated tracking information for medical devices through a standard EPCIS interface to frontend applications, asset management systems or ERP systems. Master data for medical devices are imported from asset management systems to X-Tracking through EPCIS or a bespoke data interface.

BUSINESS INTELLIGENCE

On top of this automated monitoring & tracking of beds, tracking information can be used for reporting and analysis of internal and third party service providers. This allows healthcare executives and senior management to react quickly to — as well as prevent — obstacles related to items such as:

 

  • Compliance reporting
  • Costs Control
  • Third party contract SLA reporting
  • Internal facility and third party providers throughput
  • Equipment shrinkage
  • Capital expenditures

VALUE PROPOSITIONS – SOLUTION THEME

  • Easy to find available medical devices
  • Large time saving in finding the right medical device
  • Staff have full overview of thousands of devices
  • On time maintenance of medical devices
  • Quality of service issues are minimized
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