QUEENS LIBRARY, NEW YORK

James Phelan, Director of Security at Queens Library

Over time, our collaboration has developed into a real partnership, where Lyngsoe Systems develops extra features and solutions to meet our needs as they arise. For example, they’ve added a camera feature to some of our self-service kiosks, to help resolve any issues at time of a customer’s return transaction

CASE: QUEENS LIBRARY, NEW YORK

QUEENS LIBRARY REAPS MULTIPLE BENEFITS FROM LIBRARY AUTOMATION

Since installing its first Automated Material Handling (AMH) system in 2009, Queens Library has worked with Lyngsoe Systems to roll out automation across 62 community libraries.

The challenge

Serving 2.3 million people in 62 communities in New York City, Queens Library has an annual circulation of 13 million items. With such a staggering volume to sort and shelve, the library stood to save a massive amount of resources by enhancing its efficiency.

The library also wanted to improve the customer experience by offering extended access to return items. However, self-return was challenging because of security issues, the risk of overload, and potential confusion with nearby libraries such as NY Public Library or Brooklyn Public Library.

The solution

Queens Library opted for library automation via the Lyngsoe Automated Material Handling (AMH) system, which automatically identifies and sorts library items based on RFID-tagging. The automatization has reduced errors, ensuring items are correctly shelved. Using the ergonomic Lyngsoe Systems Ergo Trolleys™, staff can safely transport more materials while avoiding strenuous repetitive work.

Self-service kiosks provide customers with a much-appreciated ability to return items 24/7, as the ID detection software automatically rejects any items not belonging to the Queens Library system. Customers can choose to receive guidance and receipts in their native language, from Punjabi to Polish, Spanish, and several Chinese dialects. Built-in cameras help to document criminal activity and clarify incidents. Today, 60 branches enjoy automation, with two more underway

Benefits
  • Vastly reduced turnaround time, significantly speeding up distribution and shelving across all branches while reducing errors
  • Enhanced customer service, including 24/7 self-service with multilingual interfaces and more staff time dedicated to patron interaction
  • Improved security through prevention of overload and cameras installed in self-service kiosks
Results

All library automation systems installed are operating effectively, increasing efficiency, elevating security, and improving customer
service across all 60 branches. While the turnaround time has been cut in half, the staff has swapped strenuous manual work for customer interactions. Customers can now return items 24/7, with no risk of misplacing items they borrowed from another library system nearby such as NY Public Library or Brooklyn Public Library. With faster circulation, it takes less time to wait for holds and a wider selection of items is available for lending.

About Aalborg Libraries

The Aalborg Libraries is a large and busy library, managing the main library, 12 affiliate branches, and 3 bookmobiles. It is also one of Denmark’s six county libraries in charge of handling materials exchanged between all 98 municipalities in Denmark. The Aalborg Libraries have a long track record of embracing technology. www.aalborgbibliotekerne.dk