IMMS complements your existing ILS/LMS and creates an unprecedented level of transparency in your material flow. Utilizing new tools for data collection, items can be tracked to the shelf, shelving cart, transport bin, or storage location. These tools greatly increase the quality of data, and significantly improve the circulation of your collection.
Here are a few of the tasks, an improved material management system, will make smoother and more efficient:
To be able to get the entire system to function, the IMMS communicates continuously in real-time with Library Management System (LMS) and from employees, just as the LMS and the employees need information from the IMMS.
The intelligent distribution-algorithm manages and optimizes item distribution in a floating (or partly floating) collection.
Example: In Copenhagen, there is a large area with many non-Danish speaking patrons, and books in different languages need to be there, but the patrons work in the center where the main library is, so this also needs a good selection.
So, the (simplified) float groups defined by the Library and fulfilled by IMMS are:
1. Group 1 – All other libraries – Danish
2. Group 2 – Northern libraries – various languages
3. Group 3 – Central Library – various languages
4. Group 4 – Buffer Storage / Material Hotel, used for overflow
The IMMS life cycle management monitors and alerts for changes in circulation pattern.
With user behavior moving from grazing physical shelves to “online shopping”, efficient handling of holds becomes paramount. From library workers picking them from shelves, using the physical location locator in the IMMS app, to the end-user being alerted to pick up through text or email there is no paper involved and very little handling:
Pick-list is sent to IMMS device – library worker sets own working location and picks from there.
Each item is scanned to cart for continuing batch handling, and the batch is later scanned from the cart (or transport tote) to numbered holds shelf
If not checked out by end-user, items on numbered shelf expire automatically and can go directly to sorter without extra handling before it is scanned back to the shelf.
Optimal management of floating collection
By means of a few control parameters, such as maximum shelf space per defined collection, the advanced IMMS algorithm takes over. This empowers library staff to curate collections precisely and prevents pooling or depletion in branches.
Material hotel management
State-of-the-art material hotel management algorithms maximize space utilization. Precise locations in the warehouse are known, and requested items are retrieved quickly
More titles less copies
IMMS encourages “just-in-time” fulfillment instead of “just-in-case”. Enabling the library to buy more titles, instead of one copy per branch.
Based on the initial input of the library’s physical design, the individual shelf spaces are managed by the IMMS according to the library’s settings. Via a smartphone app, the IMMS guides library workers to the specific location of the item