Why Automated Book Sorting Systems Are the Future of Library Operations
The Hidden Challenge of Manual Book Handling
Every library, regardless of size, faces the same reality: books and materials constantly circulate. They are borrowed, returned, and must be sorted and reshelved before another patron can enjoy them. While this process seems straightforward, it can be surprisingly resource-intensive.
Manual sorting requires staff to lift and carry heavy boxes, spend hours checking in items, and ensure everything is routed to the right destination. For busy libraries with thousands of transactions every week, this repetitive work is not only time-consuming but also physically demanding. Staff energy is drained by routine tasks, leaving less time for meaningful interactions with patrons, community programs, or collection development.
Automation offers a way out of this cycle. By introducing a book sorting system, libraries can transform their operations — making them faster, safer, and more patron-friendly.
Introducing the Lyngsoe Sort Mate™ 2000
At Lyngsoe Systems, we work with libraries around the world to streamline circulation processes. The Sort Mate™ 2000 is our leading solution in automated material handling (AMH) solutions.
This system is designed to manage returns at scale. As soon as an item is dropped into the return slot, it is automatically checked in, conveyed to the sorter, and directed to the correct destination, be it a cart, a tote, or a bin. The process takes seconds, meaning books can be back on the shelves within hours, not days.
What sets Sort Mate™ 2000 apart is its modular architecture. Each library can configure the system to match its physical layout and circulation needs. Conveyors can carry items across long distances or between floors, while our turntable module ensures books are correctly oriented for shelving. The result is a system that adapts to the library, not the other way around.
From Workflow to Wellbeing
Automation is often discussed in terms of efficiency, but the human impact is just as important. Library staff are passionate about serving their communities, yet too often, they are tied down by repetitive manual handling.
By automating the sorting process, Sort Mate™ 2000 reduces the need for staff to lift heavy boxes or spend hours sorting returns. This directly improves ergonomics and creates a healthier working environment. Staff can redirect their time and energy into programs, outreach, and activities that strengthen the library’s role as a community hub.
This human-centered approach has already proven its value.
Case Story: Odense Libraries
When Odense Libraries in Denmark installed the Sort Mate™ 2000 with 73 destinations and ergonomic Ergo Carts, their goal was twofold: speed up circulation and improve staff wellbeing. They achieved both.
The Results:
Faster check-in and reshelving of materials
Improved working environment
Fewer sick leave days among staff
“We were searching for a solution, where we could benefit from a fast, accurate sorting that makes it easier to get the materials back quickly on shelves, yet very much a solution that would also give the employees a gentle workplace. We found the answer to both needs with Lyngsoe Systems.”
“After getting the new sorting system, which implies no lifting of heavy boxes by employees, who can drive the boxes from the sorting system for further sorting or transfer to other libraries, we have fewer employees with shoulder and back pain – thus fewer days of sick leave.”
— Vita Larsen, Manager of Service and Logistics, Odense Libraries
More Than Speed – A Sustainable Solution
In addition to efficiency and ergonomics, Sort Mate™ 2000 is designed with sustainability in mind. Each module runs only when materials are present, and idle components automatically enter a low-power sleep mode. This intelligent power management reduces energy consumption and supports libraries’ environmental goals.
Combined with a low-noise design that makes it possible to place the system near public areas, Sort Mate™ 2000 is a solution that blends into the daily rhythm of the library without disruption.
Lessons from Other Libraries
Odense is not alone. Other libraries across Europe and beyond have experienced similar results:
Aalborg Libraries upgraded from a barcode-based sorter to an RFID-enabled Sort Mate™ system, improving both efficiency and accuracy.
Stockholm Main Library handles more than 50,000 returns per month across a network of 40 branches. With Lyngsoe’s AMH solutions, they achieved reliable, high-volume sorting that keeps pace with patron demand.
Aarhus Public Libraries adopted Lyngsoe automation to support one of Scandinavia’s busiest library systems, reducing bottlenecks and ensuring that popular materials circulate faster.
These examples highlight a key point: automated book sorting is not just a technical upgrade. It is a strategic investment that strengthens the library’s capacity to serve its community.
Preparing Libraries for the Future
The role of the library is evolving. Patrons expect instant access, personalized service, and seamless experiences. Staff expect a safe, supportive workplace. Communities expect libraries to remain relevant in the digital age.
Automated material handling addresses all of these expectations. By combining advanced software such as IMMS™ with robust hardware like the Sort Mate™ 2000, libraries gain the agility to adapt. They can manage floating collections across branches, optimize use of space, and ensure that materials are always available where they are most needed.
Automation also future-proofs the library, allowing it to scale services without proportionally increasing staff workload or operational costs.
Why Lyngsoe Systems?
Choosing Lyngsoe Systems means choosing a partner with decades of experience in library automation. Our solutions are not off-the-shelf products, but carefully tailored systems designed to fit the unique needs of each institution. From installation and staff training to ongoing support, we are committed to ensuring that our technology delivers long-term value.