Track and manage sterile assets

CASE: NHS Lothian

Manage and track sterile assets across multiple sites at SDU facility at NHS Lothian

The second largest Health Authority in the UK is NHS Lothian, and it has its own onsite sterilisation and decontamination unit servicing 4 acute sites within the Health Authority. Lyngsoe Systems is working alongside Cantel Medical to deliver a solution to help track various sterile goods as they move throughout a busy hospital logistics supply chain.

NHS LOTHIAN

NHS Lothian has five hospital sites that deliver exceptional training across Edinburgh and the Lothians. These represent the sites that deliver acute hospital care as well as psychiatric and pediatric hospital services. NHS Lothian is the UK’s second largest Health Authority.

NHS Lothian provides a comprehensive range of primary, community-based, and acute hospital services for the populations of Edinburgh, Midlothian, East Lothian, and West Lothian, as well as some specialist services for patients in the wider region of the southeast and across Scotland. NHS Lothian has an annual budget of £1.6 billion and employs approximately 26,000 staff. 

Lothian-entrance

THE CHALLENGE​

Improve sterilization and operation times

  • Clinical staff often postpone or cancel surgical operations when instrument sets are not available
  • Sterile services struggle to conduct timely cleaning and sterilisation of instruments

THE SOLUTION

Providing full visibility of sterile goods

  • Instrument trays are equipped with autoclavable RFID tags that are GS1 encoded and laser marked with barcode
  • Tray set data can be shared with 3rd party solutions such as CANEXIS™ or other suppliers
  • RFID readers scan trays moving through Sterile Services, Storage Areas and Operating Theatres
  • X-Tracking™ shows the whereabouts of each tray set in real-time

X-Tracking™ will provide full visibility of tray sets, endoscopes, and other sterile goods as they leave the sterilisation and decontamination departments and records them arriving at the remote storage facilities located across the Health Board. Lyngsoe Systems supply RFID GSI encoded tags to support NHS Lothian as they adopt and implement GS1 standards. X-Tracking™ is integrated with CANEXIS™ Integrated Workflow Solution from Cantel Medical. Accurate location data will be seamlessly updated between the two applications and a web-based search screen provides staff with easy access to search for specific sterile trays and endoscopes.

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GS1 Approved logo

BENEFITS​

Improved inventory management

  • Improved preparation of surgical operations
  • Sterile Service reprocess according to incoming flow of instrument set, priority, and expiry dates.
  • Traceability information is created automatically
  • Patient safety is improved

This project will be the first of its kind in Scotland to deliver a fully integrated system with GS1 Standards and provides NHS Lothian with a tool to maximise operational efficiency, while maintaining high standards of patient safety. The system will help the Health Board manage its inventory of surgical instruments to ensure full traceability and safety throughout the sterilisation and decontamination processes.

HEALTHCARE CASES

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